Job Description

A Leading Services Firm located in Passaic County, New Jersey is searching for an Administrative Assistant who will handle the following responsibilities:
  • Provide day to day administrative support to the team
  • Schedule meetings and maintains Outlook calendar for meeting rooms
  • Receive, sort, and route incoming department mail
  • Maintain copy machines, assist users, and retrieve and route incoming faxes
  • Perform other clerical and administrative support to the department including filing; photocopying, collating, binding, faxing, typing, scanning, shredding, creating correspondence, tracking, fed ex mailings and updating databases
  • Order, in a cost effective manner, the office supply needs for the department;
  • Stock office and copy room supplies as needed
  • Schedule food delivery requests as needed for department meetings
  • Act as a liaison with other business units and companies to ensure proper coordination of initiatives, projects and budget functions
  • Submit and approve expense reports and respond to issues from immediate staff
  • Support the hiring and interview process by, scheduling and coordinating candidate interviews, interfacing with candidates, submitting candidate expense reimbursements and providing various new hire arrangements and acclimation for new hires
  • Manage facilities and vendor relations issues for the business unit 
  • Creates purchase orders in system and coordinates payment of invoices with Finance
Qualified Candidates for the Administrative Assistant role should possess:
  • A Bachelor's degree a plus
  • 2+ years of experience
  • Knowledge of Microsoft Office applications, QuickBooks a plus
  • Excellent written and verbal communication skills
The total compensation range for this role is from $40,000 to $50,000 with a competitive benefits package. If you are interested in this excellent opportunity (and/or others similar to it) please forward your resume to and/or call us at (973) 921-9777. Ref.  # 2020123. Visit our website at to learn more about Nauticus Group and to view more job postings.

Application Instructions

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