Job Description

A Leading Real Estate Firm located in Middlesex County, New Jersey is searching for an Administrative Assistant who will handle the following responsibilities:
  
  • Greet any visitors to the office and ensure the team is aware of visitors.
  • Act as the liaison for staff with HR and Administration, providing forms and directing staff to appropriate people
  • Conduct new hire orientation, showing them the office and introducing them to the team.
  • Keep office and kitchen tidy and facilitate building maintenance requests and coordinate with the property manager.
  • Perform routine and varying administrative functions including but not limited to mail, scan, fax and file documents, coordinate meetings, process invoices/expense claims, order office/kitchen supplies, make bank deposits as needed.
  • Liaise with hiring managers to assist in scheduling interviews, present clients with forms and ensure interview space is available
  • Coordinate company events such as quarterly business reviews, management meetings, social outings, and holiday parties.
  • Manage staff birthday’s and work anniversaries which includes ordering gift cards, sending emails, updating the announcement board in the break room, and organizing a birthday lunches once a month.
  • Help with company credit card account reconciliations.
  • Facilitate building maintenance requests and coordinate with the property manager.
  • Light executive assistant duties such as booking travel, accommodations, managing expenses, and organizing meetings.
  • Assist with the administration of ad-hoc projects as needed.
  • Provide internal support for travel and expense inquiries
  • Other duties as assigned.
  
Qualified Candidates for the Administrative Assistant role should possess:
  
  • A Bachelor's degree a plus
  • 2+ years of experience
  • Knowledge of Microsoft Office applications, Excel and Word
  • Excellent written and verbal communication skills
  
The total compensation range for this role is from $40,000 to $45,000 with a competitive benefits package. If you are interested in this excellent opportunity (and/or others similar to it) please forward your resume to careers@nauticusgroup.com and/or call us at (973) 921-9777. Ref.  # 142004. Visit our website at www.nauticusgroup.com to learn more about Nauticus Group and to view more job postings.

Application Instructions

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